Clause 60

by inserting, immediately after paragraph 1, the following paragraph:“Method of holding meetings1A.—

A meeting of a council or an executive committee may be held by a quorum of the members, being assembled together at the time and place appointed for the meeting.(2) Where a council or an executive committee, by resolution, adopts the holding of any of its meetings by means of teleconference, video conferencing or other electronic means of communication, a meeting of the council or executive committee may be held by the means adopted provided that —

all of the members of the council or executive committee (as the case may be) who wish to participate in the meeting have access to the technology needed to participate in the meeting; and

a quorum of those members can simultaneously communicate with each other throughout the meeting.”;

by inserting, immediately after sub‑paragraph (2) of paragraph 2, the following sub‑paragraph:“(2A) For the purposes of this paragraph, a member of a council or an executive committee participating in a meeting of the council or executive committee as permitted under paragraph 1A(2) is taken to be present at the meeting.”;

by deleting sub‑paragraph (2) of paragraph 3 and substituting the following sub‑paragraphs:“(2) The council or executive committee must maintain a notice board and display on the notice board —

a copy of the minutes of a meeting of the council or executive committee not later than the 14th day after the meeting; or

a copy of the minutes of a general meeting of the management corporation or subsidiary management corporation not later than the 45th day after the general meeting.(2A) The notice board mentioned in sub‑paragraph (2) may be an online notice board maintained on the website of the management corporation or subsidiary management corporation.”;

by deleting sub‑paragraph (4) of paragraph 3 and substituting the following sub‑paragraph:“(4) The council or executive committee may also give each subsidiary proprietor a copy of the minutes mentioned in sub‑paragraph (2)(a) or (b) within the period specified in that sub‑paragraph.”;

by deleting sub‑paragraph (2) of paragraph 4 and substituting the following sub‑paragraph:“(2) The notice of intention to hold a meeting of a council or an executive committee required by sub‑paragraph (1) must specify the following:

a detailed agenda of the meeting;

the place at and the day on which the meeting is to be held and the time the meeting is to start;

if the council or executive committee has, by resolution, adopted any means in paragraph 1A(2) by which the meeting of the council or executive committee may be held, the means by which the meeting is to be held and information as to how to participate in or attend that meeting using that means, such as (but not limited to) a password.”;

by inserting, immediately after paragraph 4, the following paragraph:“Adjournment of council or executive committee meetings4A.—

A meeting of a council or an executive committee may be adjourned for any reason if a motion to adjourn the meeting is passed at the meeting.(2) The council or executive committee must give notice of the time and place a meeting adjourned under sub‑paragraph (1) is to be resumed.(3) The notice required by sub‑paragraph (2) must be given at least 3 days before the time fixed for the resumed meeting, as follows:

by displaying a notice on the notice board of the management corporation or subsidiary management corporation;

by serving the notice on each member of the council or executive committee.”;

by inserting, immediately after sub‑paragraph (3) of paragraph 5, the following sub‑paragraph:“(4) If the council or executive committee has, by resolution, adopted any means in paragraph 1A(2) by which the meeting of the council or executive committee may be held, a subsidiary proprietor using the means specified in the notice under paragraph 4(2)(c) is taken to be present at the meeting.”;

by inserting, immediately after the words “was not held” in paragraph 7, the words “in accordance with paragraph 1A”; and

by inserting, immediately after paragraph 7, the following paragraph:“Minutes of council or executive committee meetings

the date, time and place of the meeting;

the names of the members of the council or executive committee present at the meeting;

the names of the members of the council or executive committee voting;

the result of the votes on every motion submitted at the meeting;

the text of every resolution passed at the meeting.”.