Clause 19

Every document that a society is required to furnish or submit to, or lodge with, the Registrar must be in the English language or, if the document or any part of it is not in the English language, be accompanied by an accurate translation in the English language of that document or part.(2) The committee of management of the society must ensure the accuracy of the translation mentioned in subsection (1).(3) Where any document or part of a document which a society is required to keep under this Act is not in the English language, the committee of management of the society must —

cause an accurate translation in the English language of that document or part (as the case may be) to be made not later than 30 days after the document is made or received by the society; and

cause the translation to be kept with that document for so long as that document is required under this Act to be kept by the society.(4) In this section, “document” includes an account, a book or a record.Keeping of records and documents, etc.32B.—

Every society must keep or cause to be kept every record or document relating to its constitution, general meetings, membership, accounts, financial position or financial affairs, or the meetings of its committee of management, for a period of at least 5 years after the end of the last financial year to which any matter in that record or document relates.(2) A society may keep any record or document of the society in hard copy form or in electronic form.(3) A society must ensure that any record or document kept in electronic form is capable of being reproduced in hard copy form.(4) Where a society keeps any record or document in electronic form, the society must take reasonable precautions —

to ensure the proper maintenance of the record or document;

to prevent any falsification of the record or document; and

to facilitate the discovery of any falsification of a record or document.Duty to inform Registrar of certain developments, etc.32C.—

Where a credit society becomes aware of any development or circumstance specified in subsection (2), whether occurring before, on or after the date of commencement of section 19 of the Co‑operative Societies (Amendment) Act 2018, the credit society must immediately inform the Registrar, in the manner specified by the Registrar, of that development or circumstance.(2) The developments and circumstances mentioned in subsection (1) are as follows:

a development or circumstance which is likely to cause the society to become insolvent, to be unable to meet its obligations, to suspend payments to its members or creditors, or to be wound up under section 83, at any time on or after the date of commencement of section 19 of the Co‑operative Societies (Amendment) Act 2018;

a development or circumstance which adversely affects, or is likely to adversely affect, either or both of the following, at any time on or after the date of commencement of section 19 of the Co‑operative Societies (Amendment) Act 2018:

the interests of all or any of the classes of members of the society;

the reputation of the society;

the institution or resolution, at any time on or after the date of commencement of section 19 of the Co‑operative Societies (Amendment) Act 2018, of any legal proceedings against the society, or against a member of the society in connection with the member’s conduct in any matter relating to the society or its affairs.”.