6. Fund-raising appeal records

The president, secretary and treasurer (or other officers holding analogous positions) of every registered society which conducts a fund-raising appeal shall —

keep or cause to be kept proper accounts and other records of the fund-raising appeal; and

do all things necessary to ensure that all payments out of the proceeds are correctly made and properly authorised.

All books of accounts relating to the fund-raising appeal shall be prepared and kept by the registered society on a basis consistent with generally accepted accounting principles, standards and practices.

Without prejudice to paragraph (1), every registered society which conducts any fund-raising appeal referred to in that paragraph shall, in particular, maintain records as to —

the name of each person authorised to participate in the fund-raising appeal;

the dates on which the fund-raising appeal commenced and concluded;

the gross proceeds received in response to the fund-raising appeal;

the net proceeds applied to the purpose for which the fund-raising appeal was conducted and the means by which they are distributed; and

the items of expenditure disbursed from the proceeds.

The president, secretary and treasurer (or other officers holding analogous positions) of every registered society shall, within 60 days of the conclusion of any fund-raising appeal referred to in paragraph (1) or within such extended period as may be allowed by the Registrar, furnish to the Registrar a statement of accounts (income and expenditure and balance-sheet) relating to the fund-raising appeal audited by the society’s auditor.

The president, secretary and treasurer (or other officers holding analogous positions) of a registered society who fail to comply with any requirement of this regulation shall each be guilty of an offence and shall be liable on conviction to a fine not exceeding $1,000 and, where the offence is a continuing one and relates to the failure to submit the statement of accounts within the stipulated period, to a further fine not exceeding $100 for every day after the first day during which the offence continues after conviction.

The president, secretary and treasurer (or other officers holding analogous positions) of every registered society which conducts a fund-raising appeal shall —

keep or cause to be kept proper accounts and other records of the fund-raising appeal; and

do all things necessary to ensure that all payments out of the proceeds are correctly made and properly authorised.

All books of accounts relating to the fund-raising appeal shall be prepared and kept by the registered society on a basis consistent with generally accepted accounting principles, standards and practices.

Without prejudice to paragraph (1), every registered society which conducts any fund-raising appeal referred to in that paragraph shall, in particular, maintain records as to —

the name of each person authorised to participate in the fund-raising appeal;

the dates on which the fund-raising appeal commenced and concluded;

the gross proceeds received in response to the fund-raising appeal;

the net proceeds applied to the purpose for which the fund-raising appeal was conducted and the means by which they are distributed; and

the items of expenditure disbursed from the proceeds.

The president, secretary and treasurer (or other officers holding analogous positions) of every registered society shall, within 60 days of the conclusion of any fund-raising appeal referred to in paragraph (1) or within such extended period as may be allowed by the Registrar, furnish to the Registrar a statement of accounts (income and expenditure and balance-sheet) relating to the fund-raising appeal audited by the society’s auditor.

The president, secretary and treasurer (or other officers holding analogous positions) of a registered society who fail to comply with any requirement of this regulation shall each be guilty of an offence and shall be liable on conviction to a fine not exceeding $1,000 and, where the offence is a continuing one and relates to the failure to submit the statement of accounts within the stipulated period, to a further fine not exceeding $100 for every day after the first day during which the offence continues after conviction.