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Certification or verification of documents required for registration of foreign companies

Companies (Filing of Documents) Regulations

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—(1) For the purposes of section 368(1)(b) of the Act, a certified copy of a certificate referred to in that section is a copy that has, within the period of 4 months immediately preceding the day on which it is lodged with the Registrar or within such longer period as the Registrar permits, been certified to be a true copy by an official holding or purporting to hold an office corresponding to that of the Registrar in the place in which the foreign company concerned is formed or incorporated.(2) Where the certificate referred to in section 368(1)(b) of the Act is an electronic document, the Registrar may accept a certified copy of a print-out of that certificate from an electronic database of an office corresponding to that of the Registry of Companies in the place in which the foreign company is formed or incorporated.(3) For the purposes of section 368(1)(c) of the Act, a certified copy referred to in that section, of a charter, statute, constitution or memorandum and articles or other instrument constituting or defining a foreign company’s constitution, is a copy that has, within the period of 4 months immediately preceding the day on which it is lodged with the Registrar or within such longer period as the Registrar permits, been certified to be a true copy —(a)by an official holding or purporting to hold an office corresponding to that of the Registrar in the place in which the foreign company concerned is formed or incorporated;(b)by a notary public; (c)by a director, manager or secretary of the foreign company by affidavit or, in the case of a foreign company formed or incorporated within the Commonwealth, by statutory declaration made by a director, manager or secretary of the foreign company; or(d)by the registered qualified individual —(i)who lodges the items referred to section 368(1) of the Act for the purpose of registering the foreign company; and(ii)who has verified and confirmed the authenticity of the charter, statute, constitution or memorandum and articles or other instrument constituting or defining the foreign company’s constitution.(4) In paragraph (2), “electronic document” means a document that is filed, served, delivered or otherwise conveyed by electronic transmission.

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