Singapore legislation

Regulation 13

of Business Trusts Regulations

Regulation 13

Audit committee

Subregulation 1

For the purposes of section 15(1) of the Act, the audit committee of the trustee-manager of a registered business trust shall be —

(a)

appointed by the trustee-manager of the registered business trust from among the directors of its board of directors (pursuant to a resolution of the board of directors); and

(b)

subject to paragraph (2), composed of 3 or more members —

(i)

all of whom are independent of management and business relationships with the trustee-manager; and

(ii)

at least a majority of whom, including the chairman of the audit committee, are independent of management and business relationships with the trustee-manager and independent from every substantial shareholder of the trustee-manager.

Subregulation 2

The requirements prescribed in paragraph (1)(b) shall not apply —

(a)

where —

(i)

there is a change in status of a member under regulation 3 or 4 during the period between the date immediately after the date of the member’s appointment and the date immediately before the next annual general meeting of the trustee-manager; and

(ii)

the trustee-manager could not reasonably have known of that change on or before the date of the member’s appointment; or

(b)

where —

(i)

there is a change in status of a member under regulation 3 or 4 during the period between the date immediately after an annual general meeting of the trustee-manager and the date immediately before the next annual general meeting of the trustee-manager (other than the period referred to in sub-paragraph (a)(i)); and

(ii)

the trustee-manager could not reasonably have known of that change on or before the date of the first-mentioned annual general meeting.

Subregulation 3

In the circumstances prescribed in paragraph (2)(a)(i) or (b)(i), the trustee-manager shall, within 14 days of becoming aware of the change in status of a member, notify the Authority of the change.

Subregulation 4

The Authority may, upon being notified of a change in status of a member under paragraph (3), direct the trustee-manager of the registered business trust concerned to rectify the composition of the audit committee in accordance with the requirements prescribed in paragraph (1) within such time, and subject to such conditions or requirements, as the Authority may specify.

Subregulation 5

If a member of the audit committee of the trustee-manager of a registered business trust resigns, dies or for any other reason ceases to be a member with the result that the number of members is reduced to less than 3, the board of directors of the trustee-manager shall, within 3 months of that event, appoint such number of new members as may be required to make up the minimum number of 3 members in accordance with paragraph (1)(b).

Subregulation 6

For the purposes of section 15(2) of the Act, the functions of an audit committee of the trustee-manager of a registered business trust shall be —

(a)

to review with the auditor of the registered business trust —

(i)

the audit plan of the registered business trust;

(ii)

the auditor’s evaluation of the system of internal accounting controls of the trustee-manager of the registered business trust; and

(iii)

the auditor’s audit report for the registered business trust;

(b)

to review —

(i)

the assistance given by the officers of the trustee-manager of the registered business trust to the auditor of the registered business trust;

(ii)

the scope and results of the internal audit procedures of the trustee-manager of the registered business trust;

(iii)

the policies and practices put in place by the trustee-manager of the registered business trust to ensure compliance with the Act and the trust deed of the registered business trust; and

(iv)

the procedures put in place by the trustee-manager of the registered business trust for managing any conflict that may arise between the interests of the unitholders of the registered business trust and the interests of the trustee-manager, including interested person transactions, the indemnification of expenses or liabilities incurred by the trustee-manager and the setting of fees or charges payable out of the trust property of the registered business trust;

(c)

to review the balance sheet and profit and loss account of the trustee-manager of the registered business trust and the balance sheet, profit and loss account and cash flow statement of the registered business trust submitted to it by the trustee-manager, and thereafter to submit them to the board of directors of the trustee-manager;

(d)

to report to the board of directors of the trustee-manager of the registered business trust —

(i)

any inadequacies, deficiencies or matters of concern of which the audit committee of the trustee-manager becomes aware or that it suspects arising from its review of the items referred to in sub-paragraphs (a), (b) and (c); and

(ii)

any breach of the Act or any breach of the provisions of the trust deed of the registered business trust, of which the audit committee becomes aware or that it suspects;

(e)

to report to the Authority if the audit committee is of the view that the board of directors of the trustee-manager of the registered business trust has not taken, or does not propose to take, appropriate action to deal with a matter reported under sub-paragraph (d); and

(f)

to nominate a person or persons as auditor of the registered business trust, notwithstanding anything contained in the trust deed of the registered business trust.

Subregulation 7

In addition to the functions referred to in paragraph (6), the audit committee of the trustee-manager of a registered business trust may undertake such other functions as may be agreed to by the audit committee and the board of directors of the trustee-manager of the registered business trust.

Subregulation 8

The auditor of a registered business trust has the right to appear and be heard at any meeting of the audit committee of the trustee-manager of the registered business trust and shall appear before the audit committee when required to do so by the audit committee.

Subregulation 9

Upon the request of the auditor of a registered business trust, the chairman of the audit committee of the trustee-manager of the registered business trust shall convene a meeting of the audit committee to consider any matter which the auditor believes should be brought to the attention of the directors of the trustee-manager or the unitholders of the registered business trust.

Subregulation 10

The audit committee of the trustee-manager of a registered business trust may regulate its own procedure and in particular the calling of meetings, the notice to be given of such meetings, the voting and proceedings thereat, the keeping of minutes and the custody, production and inspection of such minutes.

Subregulation 11

For the purposes of section 76(10) of the Act, a report shall include a description of the nature and extent of the functions performed by the audit committee of the trustee-manager of the registered business trust pursuant to paragraph (6).