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Records to be kept and retention period

Early Childhood Development Centres Regulations 2018

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—(1) For the purposes of section 35(1)(a) of the Act, the records are as follows:(a)the records mentioned in regulation 27(3)(a) and (7)(c);(b)the record mentioned in regulation 29(2) in relation to every child enrolled in the centre (if any);(c)the class register mentioned in regulation 34(1)(a);(d)the information mentioned in regulation 34(2)(a), (b), (c) and (d) for every child enrolled in the centre;(e)the information mentioned in regulation 34(2)(e) to (p) for every child enrolled in the centre;(f)where Government subsidy is implemented for any child enrolled in the centre, the forms used for such implementation;(g)bank statements and other financial records of the centre that evidence the receipt by the centre of payments made for each child;(h)the records mentioned in regulation 35(1) in relation to every member of the licensee’s staff;(i)the records mentioned in regulation 36(1) in relation to every education service provider who is engaged to provide educational services to the children enrolled at the centre;(j)past daily programme schedules that the licensee no longer complies with;(k)past written menus that the licensee no longer follows;(l)records of official visits of inspection mentioned in regulation 37;(m)records of all other visits to the centre or any child attending at the centre in any year, other than the official visits mentioned in sub‑paragraph (l);(n)records of evacuation drills that are conducted under regulation 60(c) during the term of the licensee’s licence.(2) For the purposes of section 35(1)(a) of the Act, the prescribed period for the records mentioned in paragraph (1) is —(a)in the case of paragraph (1)(a), (b) and (e), at least one year after the date on which the child is withdrawn from the centre;(b)in the case of paragraph (1)(c), at least 3 years after the class graduates;(c)in the case of paragraph (1)(d) and (f), at least 3 years after the date on which the child is withdrawn from the centre;(d)in the case of paragraph (1)(g), at least 3 years after the last entry is made to the bank statements or financial records, as the case may be;(e)in the case of paragraph (1)(h), at least one year after the date on which the member of the licensee’s staff ceases to perform any duty at the centre;(f)in the case of paragraph (1)(i), at least one year after the education service provider ceases to provide any educational services at the centre;(g)in the case of paragraph (1)(j), at least one year after the date on which the licensee ceases to comply with the past daily programme schedule;(h)in the case of paragraph (1)(k), at least one year after the date on which the licensee ceases to follow the past written menu;(i)in the case of paragraph (1)(l), the longer of the following periods:(i)one year after the date of the official visit of inspection;(ii)the period between the date of the official visit of inspection and the date on which the licensee’s licence expires (both dates inclusive);(j)in the case of paragraph (1)(m), until 31 December of the year immediately following the year to which the records mentioned in paragraph (1)(m) relates; and(k)in the case of paragraph (1)(n) —(i)in the case where the licensee renews the licence, one year after the date on which the licence is renewed; or(ii)in any other case, the last date on which the licensee may make an application to renew the licence.

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