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Contents and maintenance of children’s records

Early Childhood Development Centres Regulations 2018

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—(1) A licensee must keep and maintain up‑to‑date records of —(a)a class register for every class conducted at the licensee’s centre that specifies all the following information on each child attending the class:(i)name;(ii)date of birth;(iii)daily records of the child’s attendance at the class;(iv)daily records of the time at which the child leaves the centre for the day; and(b)the information mentioned in paragraph (2) for every child enrolled in that centre.(2) For the purposes of paragraph (1)(b), the information is as follows:(a)the application for enrolment signed by a parent or guardian of the child;(b)the child’s birth certificate number or Singapore citizenship certificate number (whichever is applicable);(c)the name, date of birth and residential address of the child;(d)the following particulars of a parent or guardian of the child:(i)name;(ii)identity card number;(iii)residential address;(iv)email address;(v)contact number;(vi)a copy of any document evidencing the mother’s employment status, or if the child has no mother, the father’s employment status;(vii)where the child has a single parent, a copy of any document evidencing the single status of the child’s parent;(viii)such other particulars as may be specified by the Chief Licensing Officer;(e)if applicable, any medical information, including special safety requirements, relating to the child that is provided by a parent or guardian of the child, or a registered medical practitioner for the child;(f)every written authorisation or consent given by a parent or guardian of the child regarding the following matters:(i)any emergency medical care to be administered on the child;(ii)the release of the child from the centre to a person authorised by the parent or guardian to receive the child after the end of the child’s class (called in this paragraph the authorised person);(iii)the child’s participation in any programme conducted outside of the centre during the centre’s operating hours;(g)the following particulars of the authorised person mentioned in sub-paragraph (f)(ii):(i)name;(ii)identity card number;(iii)residential address;(iv)email address;(v)contact number;(vi)such other particulars as may be specified by the Chief Licensing Officer;(h)if the child has a family physician, the following particulars of the family physician:(i)name;(ii)contact address;(iii)contact number;(i)the date on which the child is enrolled in the centre;(j)the date on which the child is withdrawn from the centre (if applicable);(k)the monthly fees and other charges that are payable to the licensee in relation to the child;(l)the monthly fees and other charges that are collected by the licensee in relation to the child;(m)if the child is 18 months of age or younger, a 3‑monthly record of the growth of the child;(n)up-to-date health information on the child including medical reports, vaccination and immunisation history, all known allergies, chronic physical problems, injuries, and infectious diseases (if any);(o)a written recommendation, signed by a registered medical practitioner, with regard to any special requirement for diet, rest or exercise in relation to the child (if any);(p)reports of any serious incident involving the child, any incident where the child required hospitalisation, or the death of the child (if applicable).(3) A licensee must keep all records of the children enrolled in the licensee’s centre confidential and must ensure that the records are not inspected by a person who is not —(a)the Chief Licensing Officer or an authorised officer; or(b)authorised by law to inspect the records.(4) Despite paragraph (3), a licensee may allow a parent or guardian of a child who is enrolled in the licensee’s centre to inspect any records relating to the child.(5) A licensee must, at such frequency and within such time as may be specified by the Chief Licensing Officer —(a)inform the Chief Licensing Officer of the number of children enrolled in the centre; and(b)submit to the Chief Licensing Officer the information mentioned in paragraph (2)(a), (b), (c), (d)(i) to (v), (i) and (j) relating to each such child.

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