Singapore legislation

Regulation 14

of Co-operative Societies Rules 2009

Regulation 14

Duties of officers of societies

Amended byS 317/2019 wef 22/04/2019S 317/2019 wef 22/04/2019S 317/2019 wef 22/04/2019S 317/2019 wef 22/04/2019S 317/2019 wef 22/04/2019S 317/2019 wef 22/04/2019

Subregulation 1

Amended byS 317/2019 wef 22/04/2019

The duties of the chairman of a society include the following:

(a)

to provide leadership to the committee of management as to how the committee’s functions and responsibilities should be carried out;

(b)

to preside at all general meetings of the society and at all meetings of the committee of management;

(c)

to exercise general supervision over the officers and employees of the society;

(d)

to represent the society for any purpose that the committee of management may decide;

(e)

to certify or sign the appropriate documents, returns and statements required under the Act, these Rules, the by-laws of the society or any direction of the committee of management;

(f)

to perform any other duties specified in the by-laws of the society or entrusted to the chairman by the committee of management.

Subregulation 1A

Amended byS 317/2019 wef 22/04/2019

The chairman’s duties at a meeting of the society or of the committee of management are to be carried out —

(a)

in the absence of the chairman — by the vice-chairman; or

(b)

in the absence of both the chairman and the vice-chairman — by any other person elected by a majority of the members of the society or of the committee of management (as the case may be) present at the meeting.

Subregulation 2

Amended byS 317/2019 wef 22/04/2019S 317/2019 wef 22/04/2019

The duties of the secretary of a society shall include the following:

(a)

to maintain, correctly and up-to-date, all the records, papers and registers of the society;

(b)

to keep an inventory of the property belonging to the society;

(c)

to sign on behalf of the committee of management and conduct its correspondence;

(d)

to summon and attend all general meetings of the society and all meetings of the committee of management and to record the proceedings of such meetings in a minute-book; (da)to submit all minutes of meetings, and any other information, return or statement required by the Registrar, within the time required by the Registrar;

(e)

to conduct the ordinary business of the society and perform all the duties entrusted to him by the committee of management.

Subregulation 3

The duties of the treasurer of a society shall include the following:

(a)

to take charge of all financial transactions of the society, including all moneys received by the society from a bank, members or other persons and to make disbursements in accordance with the directions of the committee of management;

(b)

to prepare or cause to be prepared all the receipts, vouchers and documents required by the by-laws or called for by the committee of management; and

(c)

to be responsible for the proper and punctual keeping of all the accounts and books of accounts of the society.

Subregulation 4

Amended byS 317/2019 wef 22/04/2019

The duties of the chief executive officer (whether called general manager or otherwise) of a society shall include the following:

(a)

to manage the business and property of the society;

(b)

to attend all general meetings of the society and all meetings of the committee of management, and to carry out all the instructions of the committee of management; and

(c)

to record or cause to be recorded the whole of the transactions of the society in the books of the society.

Subregulation 5

Amended byS 317/2019 wef 22/04/2019

Where the committee of management of a society appoints a person as a chief executive officer of the society, the duties of the secretary or the treasurer of the society may be modified or altered by the committee of management, taking into account the duties assigned by the committee of management to the chief executive officer.