Singapore legislation
Regulation 73
Regulation 73
Procedure for quotations
Subregulation 1
Quotations in writing shall be invited for any single item of stores, services or works estimated to cost not more than $70,000.
Subregulation 1A
A tender need not be invited if quotations are invited for any single item of stores, services or works estimated to cost not more than $70,000, and the quotations obtained exceed $70,000 but do not exceed $80,000.
Subregulation 2
Notwithstanding paragraph (1) and subject to rule 74(4), quotations may be obtained by telephone or orally where —
the stores, services or works are estimated to cost not more than $3,000; and
a written note of the particulars of the suppliers and the date of each of the quotations is made and certified by the officer authorised to accept the quotations.
Subregulation 3
Where quotations are called, at least 3 firms shall be invited to quote.
Subregulation 3A
Such quotations may be accepted on a Town Council’s behalf by officers authorised by the Town Council to incur expenditure or any committee appointed by the Town Council for such purpose but only within the limits of their financial authority under rule 34(1).
Subregulation 4
Subject to paragraph (5), the lowest priced quotation for the item of acceptable quality from a firm that fully or very substantially meets the specifications and requirements shall be accepted to the exclusion of the other quotations.
Subregulation 5
The Town Council or the chairman may, within the limits of their financial authority under rule 34(1), accept a quotation which is not the lowest quotation that fully or very substantially meets the specifications and requirements, except that the circumstances or reasons for not accepting the lowest quotation must be fully justified and shall be recorded and open to scrutiny by the auditor.
Subregulation 6
All quotations accepted by such a committee or authorised officers shall be circulated to the Town Council for information.
Subregulation 7
Where the amount of the quotation is not expected to exceed $5,000, the firms invited to quote may be asked to send their quotations direct to the Department concerned.
Subregulation 8
All other quotations shall be placed in the quotation box.
Subregulation 9
Quotations shall be opened by an officer other than the officer authorised to approve the expenditure involved in the presence of a witnessing officer appointed by the secretary.
Subregulation 10
In seeking such quotations, Heads of Departments shall send a carbon copy of their invitation, or a list of the firms verbally invited to quote, to the secretary so that he may arrange for the opening of the quotations on the due date and time.
Subregulation 11
Notwithstanding paragraph (1), stores, services or works estimated to cost not more than $3,000 in any one case may be incurred by the chairman or an officer authorised by him without inviting quotations in the first instance if and only if —
the goods or services are urgently required; or
the cost of inviting quotations exceeds the saving which may be derived from having competing quotations.
Subregulation 12
Quotations may be waived by the chairman where —
the supply of goods or services is known to be only within the capacity of a sole agent or a specialist contractor;
the urgency of the requirement makes it necessary; or
it is manifestly necessary in the public interest to do so.
Subregulation 13
Waiver of quotations under paragraph (12)(b) or (c) shall only be used under very special circumstances and must be fully justified.
Subregulation 14
The submission to the chairman for waiver under paragraph (12), and the circumstances and justification for granting any such waiver, shall be recorded and made available to the auditor for inspection and audit.
Subregulation 15
No person making any submission to the chairman for waiver under paragraph (12) shall have any interest in the supplier of the stores, services or works in respect of which the waiver is sought.