Co-operative Societies Act 1979 · 2020 Revised Edition · Part 3 · Privileges and Duties of Societies
32B. Keeping of records and documents, etc.
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Every society must keep or cause to be kept every record or document relating to its constitution, general meetings, membership, accounts, financial position or financial affairs, or the meetings of its committee of management, for a period of at least 5 years after the end of the last financial year to which any matter in that record or document relates.
society
“society” means a co-operative society registered under this Act and includes a primary society, a secondary society and an apex organisation;
A society may keep any record or document of the society in hard copy form or in electronic form.
hard copy form
“hard copy form” means a paper form or similar form capable of being read by a human being without using any other device;
A society must ensure that any record or document kept in electronic form is capable of being reproduced in hard copy form.
electronic form
“electronic form” means the form of an electronic record as defined in section 2(1) of the Electronic Transactions Act 2010;
Where a society keeps any record or document in electronic form, the society must take reasonable precautions —
to ensure the proper maintenance of the record or document;
to prevent any falsification of the record or document; and
to facilitate the discovery of any falsification of a record or document.