Singapore legislation
Regulation 8
Regulation 8
Maintenance of register
Subregulation 1
A seafarer recruitment and placement service shall establish and maintain an up-to-date register, available for inspection, by a surveyor of ships or any person duly authorised by the Director, of seafarers recruited or placed.
Subregulation 2
The register shall include, but not be limited to, the seafarers’ —
qualifications;
record of employment;
personal data relevant to employment; and
medical data relevant to employment,and shall contain full and complete records of all seafarers to whom the seafarer recruitment and placement service has provided any recruitment and placement services.
Subregulation 3
The register may be kept in electronic form, provided that the information so recorded is capable of being reproduced in legible form.
Subregulation 4
The register shall be maintained with due regard to the right to privacy and the need to protect confidentiality.
Subregulation 5
The register shall be kept for at least one year from the date of creation and at least one year after the date on which the seafarer recruitment and placement service last provides services to any applicant.
Subregulation 6
A seafarer recruitment and placement service shall ensure that requests for information or advice by families of seafarers while the seafarers are at sea are dealt with promptly and sympathetically and at no cost.
Subregulation 7
A seafarer recruitment and placement service shall maintain up-to-date lists of the ships for which they provide seafarers and ensure that there is a means by which the seafarer recruitment and placement service can be contacted in an emergency at all hours.