22. Secretary and other staff of Town Council

Terms defined in s 2

• appointed member

  appointed member

  Defined · s 2

  “appointed member”, in relation to a Town Council, means a person who has been appointed to be a member of the Town Council under section 8 or 9(8);

  Open s 2
• finance manager

  finance manager

  Defined · s 2

  “finance manager”, for a Town Council, means an individual (other than a member) who occupies a position in the Town Council and is primarily responsible to the Town Council for —(a)the supervision and administration of the accounting systems of the Town Council, including —(i)keeping proper accounts and records of the Town Council’s transactions and affairs;(ii)ensuring that all payments out of the Town Council’s moneys are correctly made and properly authorised; and(iii)ensuring that adequate control is maintained over the receipt, custody, investment, safekeeping and expenditure of moneys and other assets of, or in the custody or control of, the Town Council;(b)the preparation and revision of estimates of the revenue and expenditure of the Town Council under section 51;(c)ensuring that the financial statements of the Town Council comply with this Act; and(d)generally all financial matters relating to the Town Council;

  Open s 2
• general manager

  general manager

  Defined · s 2

  “general manager”, for a Town Council, means an individual (other than a member) who occupies a position in the Town Council having the general control and management of the administration of the Town Council, and includes any individual, by whatever name called, who exercises such general control and management;

  Open s 2
• key officer

  key officer

  Defined · s 2

  “key officer”, for a Town Council, means any of the following individuals, whether or not an employee of the Town Council:(a)the secretary to the Town Council;(b)the general manager of the Town Council, if there is one;(c)a finance manager of the Town Council (however designated);(d)an individual who is appointed a deputy to any officer in paragraph (a), (b) or (c) (however designated);(e)a chairperson of any committee of a Town Council where formed under section 45 for any of the following matters:(i)internal audit;(ii)finance;(iii)procurement of goods or services;(iv)publicity and public relations;(v)estate management;

  Open s 2
• managing agent

  managing agent

  Defined · s 2

  “managing agent”, for a Town Council, means a person (whether or not the person carries on any other business) who is engaged or appointed, for monetary or other reward, to exercise any power or perform any function or duty of the Town Council under this Act, such as (but not limited to) all of the following:(a)managing common property within the Town of the Town Council;(b)controlling the use of common property by residents of the housing estates within the Town or other persons;(c)maintaining and repairing common property or engaging appropriately qualified tradespersons to do so;(d)arranging building inspections and reports;(e)keeping and maintaining documents and records relating to any function, duty or power of the Town Council;(f)undertaking the financial management of the Town Council’s funds and books of account;(g)paying disbursements and expenses incurred in connection with the person’s management of the Town Council;(h)arranging for insurance for the Town Council;(i)paying accounts in relation to the Town Council, such as accounts for water and electricity charges,but excludes the following individuals when performing any activity that is a function, duty or power of the Town Council under this Act:(j)a member of, the secretary to or other employee of the Town Council;(k)an employee or similar officer of a managing agent of the Town Council;

  Open s 2
• secretary

  secretary

  Defined · s 2

  “secretary” means any individual appointed by a Town Council under section 22 to be the secretary to the Town Council;

  Open s 2
• Town Council

  Town Council

  Defined · s 2

  “Town Council”, in relation to a Town, means the Town Council established under section 4 for that Town;

  Open s 2