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Singapore legislation

Regulation 10

of Environmental Protection and Management (Regulated Goods and Registered Suppliers) Regulations 2022

Regulation 10

Maintenance of records

Subregulation 1

For the purposes of section 40I of the Act, a registered supplier and a person importing regulated goods for the person’s own use must keep and maintain the following for the period of the registration of the registered goods: (a)a technical file on the registered goods imported or manufactured by it, that must include the documents and information in paragraph (2); (b)in the case of a registered supplier, the documents and information in paragraph (3) on the registered goods imported or manufactured by it;

(c)

in the case of a person importing regulated chillers for the person’s own use, the documents and information in paragraph (4) on the registered chillers imported by the person.

Subregulation 2

The technical file mentioned in paragraph (1)(a) must include —

(a)

the certificate of registration issued by the Director‑General under regulation 5(4) in respect of the registered goods;

(b)

the test report or technical data sheet mentioned in regulation 5(2)(a);

(c)

detailed records of any modification to the registered goods, including the test report or technical data sheet mentioned in regulation 9(1)(b), where applicable; and

(d)

such other photographs, drawings, component lists, documents and information in relation to the registered goods as the Director‑General or any authorised officer may, from time to time, require by written notice.

Subregulation 3

The documents and information for the purpose of paragraph (1)(b) must include —

(a)

in the case of a regulated air-conditioner or a regulated refrigerator —

(i)

the date of sale of the registered goods by the registered supplier; (ii)the agreed date of delivery of the registered goods by the registered supplier; (iii)a copy of the contract, purchase order, order confirmation, invoice or other document which establishes the material terms of the sale of the registered goods by the registered supplier; and

(iv)

all of the following information on the purchaser of the registered goods from the registered supplier:

(A)

the name of the purchaser; (B)the name of a contact person of the purchaser; (C)the telephone number and email address of the purchaser;

(b)

in the case of a regulated chiller—

(i)

the date of sale of the regulated chiller by the registered supplier; (ii)the agreed date of delivery of the regulated chiller by the registered supplier;

(iii)

a copy of the contract, purchase order, order confirmation, invoice or other document which establishes the material terms of the sale of the regulated chiller by the registered supplier; (iv)the address (including the postal code) at which the regulated chiller is installed; (v)all of the following information on the purchaser of the regulated chiller from the registered supplier:

(A)

the name of the purchaser; (B)the name of a contact person of the purchaser; (C)the telephone number and email address of the purchaser; and (vi)all of the following information on the regulated chiller:

(A)

whether the chiller is pre-charged before supply by the registered supplier; (B)the expected use or uses of the regulated chiller; (C)the date or dates on which the regulated chiller is installed (in the case where the regulated chiller has been installed) or the expected date or dates on which the regulated chiller will be installed (in the case where the regulated chiller has yet to be installed); (c)all documents and information provided by the registered supplier to the Director‑General in connection with every application to register any regulated goods; (d)in respect of each period specified by the Director‑General, the number of units of each type of regulated goods of a particular brand and model number the registered supplier supplied; and

(e)

such other photographs, drawings, component lists, documents and information in relation to any registered goods or the supply of registered goods as the Director-General or any authorised officer may, from time to time, require by written notice.

Subregulation 4

The documents and information for the purpose of paragraph (1)(c) must include —

(a)

the date of sale of the regulated chiller by the importer’s supplier; (b)the agreed date of delivery of the regulated chiller by the importer’s supplier; (c)a copy of the contract, purchase order, order confirmation, invoice or other document which establishes the material terms of the sale of the regulated chiller by the importer’s supplier; (d)the address (including the postal code) at which the regulated chiller is installed; (e)all of the following information on the importer’s supplier:

(i)

the name of the supplier of the regulated chiller; (ii)the name of a contact person of the supplier of the regulated chiller; (iii)the telephone number and email address of the supplier of the regulated chiller;

(f)

all of the following information on the regulated chiller:

(i)

whether the chiller is pre-charged before import;

(ii)

the expected use or uses of the regulated chiller; (iii)the date or dates on which the regulated chiller is installed (in the case where the regulated chiller has been installed) or the expected date or dates on which the regulated chiller will be installed (in the case where the regulated chiller has yet to be installed);

(g)

all documents and information provided by the importer to the Director‑General in connection with every application to register any regulated chiller; (h)in respect of each period specified by the Director‑General, the number of units of each type of regulated chiller of a particular brand and model number the importer imported; and

(i)

such other photographs, drawings, component lists, documents and information in relation to any registered goods or the importation of registered goods as the Director-General or any authorised officer may, from time to time, require by written notice.