Companies (Filing of Documents) Regulations

These Regulations may be cited as the Companies (Filing of Documents) Regulations.

In these Regulations, unless the context otherwise requires —[Deleted by S 832/2015 wef 03/01/2016]“authorised representative” has the same meaning as in section 366(1) of the Act;“corporate service provider” has the meaning given by section 2(1) of the Corporate Service Providers Act 2024;“electronic transaction form” or “form” means a form on the electronic transaction system provided by the Registrar for the purpose of carrying out a transaction with the Registrar;[Deleted by S 281/2015 wef 15/05/2015]“electronic transaction system” means the electronic transaction system established by the Authority under section 27(1) of the Accounting and Corporate Regulatory Authority Act 2004;[Deleted by S 832/2015 wef 03/01/2016]“lodge” means to lodge, file or submit a form or other document electronically;[Deleted by S 297/2025 wef 09/06/2025][Deleted by S 297/2025 wef 09/06/2025]“registered corporate service provider” means a corporate service provider who is registered under the Corporate Service Providers Act 2024, but excludes —

[Deleted by S 832/2015 wef 03/01/2016]

For the purposes of section 368(3)(b) of the Act, a statutory declaration of a copy of the deed or document referred to in that section shall be made by a director, manager or secretary, or by the authorised representative, of the foreign company declaring that he has compared the copy with the original deed or document and that it is a true copy of the deed or document of which it purports to be a copy.

For the purposes of section 371 of the Act, the Registrar shall issue a notice of registration of a foreign company via electronic mail, as set out in Part III of the Schedule, to the applicant upon the successful registration of the foreign company.

For the purposes of section 372(1) of the Act, the documents that a foreign company is required to lodge with the Registrar are as follows:

Any act, matter or thing that was done under or for the purposes of any provision of the Companies Regulations (Rg 1) in force immediately before 13th January 2003 shall be taken to have been done for the purposes of the corresponding provision of these Regulations.

The Registrar may require the production of the identity card or the passport, or such other identification documents as may be acceptable to the Registrar, for the verification of the identity of any person who carries out any transaction with the Registrar or whose particulars are to be registered under the Act.

Where an electronic transaction form is required to be endorsed by more than one person —

[Deleted by S 832/2015 wef 03/01/2016]

For the purposes of section 12(2AC)(c) of the Act, the reference to a document in section 12(2)(b) of the Act excludes the following entries in a form submitted on the electronic transaction system:

Where a statement in lieu of prospectus lodged with the Registrar under section 59(1) of the Act is signed under section 60(1)(a) of the Act by a person authorised in writing by a director or proposed director, the authorisation or a verified copy of the authorisation shall be annexed to the statement.

For the purposes of section 174(5) of the Act —

[Deleted by S 633/2020 wef 30/07/2020]

Where, on or after 3 January 2016, a form or document is required under the Act or these Regulations to be lodged with the Registrar but a period of time within which that form or document is to be lodged is not prescribed, that form or document shall be lodged —

[Deleted by S 633/2020 wef 30/07/2020]

For the purposes of section 19(1)(a) of the Act, a person desiring the incorporation of a company shall submit the application in the applicable form and furnish the Registrar with such information as is required in that form.

[Deleted by S 832/2015 wef 03/01/2016]

For the purposes of section 19(4) of the Act, the Registrar shall issue a notice of incorporation via electronic mail, as set out in Part I of the Schedule, to the applicant upon the successful incorporation of the company.

For the purposes of section 61(3) of the Act, the Registrar shall issue a notice of commencement of business via electronic mail, as set out in Part II of the Schedule, to the applicant upon lodgment of the declaration under section 61(1)(b)(iii) or (2)(c) of the Act with the Registrar.

The departments and Ministries of the Government, statutory bodies and bodies corporate prescribed for the purposes of section 12D(1)(b)(ii) of the Act are —

The Registrar need not give the written notice referred to in section 12D(2) of the Act before the Registrar rectifies or updates the register under section 12D(1) of the Act if —

An unlisted public company shall comply with the requirements in section 63A(1)(e) of the Act by —

An order of court shall, unless expressly provided in the applicable form, be lodged in the form relating to the general lodgment of orders of court.

For the purposes of section 374 of the Act, a return mentioned in that section must contain the following information relating to the keeping of the registers mentioned in section 374(c), (d) and (e) of the Act:

A foreign company mentioned in any of the sub‑paragraphs of paragraph 1 of the Fifteenth Schedule to the Act must submit to the Registrar a statement specifying which of those sub‑paragraphs is or are applicable to the foreign company, at the same time that the foreign company lodges a return mentioned in section 374 of the Act.

[Deleted by S 832/2015 wef 03/01/2016]

[Deleted by S 832/2015 wef 03/01/2016]

A chargor may lodge the applicable form with the Registrar to report any variation of the particulars of the chargee or the charge amount of a charge.

Where a chargee is satisfied of the truth of a statement of satisfaction referred to in section 136(1) of the Act, the chargee shall endorse the statement under section 136(2) of the Act before that statement is lodged with the Registrar or within 3 days of such lodgment.

For the purposes of section 78D(4)(b) of the Act, the notice of the application to the Court for the resolution to be cancelled shall be lodged in the applicable form.

For the purposes of section 78F(4) of the Act, the notice of the order shall be lodged in the applicable form.

Where the Court dismisses the application by a company under section 78G(1) of the Act, the company shall lodge the order in accordance with regulation 35.

An application for an extension of time to lodge the order of Court and the notice containing the reduction information under section 78I(3) of the Act shall be made in the applicable form.

Where the amalgamation proposal specifies a date on which the amalgamation is intended to become effective, the application for registration of amalgamation under section 215E of the Act shall not be made earlier than 2 months before the specified date.

A special resolution made under section 215C(1)(a) of the Act shall be lodged in the applicable form in accordance with section 186 of the Act.

Where a Court makes an order on an application made under section 215H of the Act, the company shall lodge the order in accordance with regulation 35.