Regulation 1
Citation and commencement
These Regulations are the Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 and come into operation on 1 April 2016.
/akn/sg/act/sub_leg/1968/EmA-S148-2016
Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016
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- Type
- Subsidiary Legislation
- Status
- In force
- Enacted
- 1968
- Sections
- 12
Quick answer
About this subsidiary legislation
Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 is Singapore Subsidiary Legislation, cited as Subsidiary Legislation EmA-S148-2016 1968, currently marked in force and first recorded in 1968.
Regulation 2
Definitions
In these Regulations, unless the context otherwise requires —“identity card”, for an individual, means an identity card issued to the individual under the National Registration Act (Cap. 201);“serving employee” means an individual, who on 1 April 2016, is an employee;“work pass”, for an individual, means a work pass issued to the individual under the Employment of Foreign Manpower Act (Cap. 91A).
Definition
“identity card”, for an individual, means an identity card issued to the individual under the National Registration Act (Cap. 201);
Definition
“serving employee” means an individual, who on 1 April 2016, is an employee;
Definition
“work pass”, for an individual, means a work pass issued to the individual under the Employment of Foreign Manpower Act (Cap. 91A).
Regulation 3
Application of Regulations
These Regulations apply to and in relation to every serving employee, and every person who becomes an employee on or after 1 April 2016.
Regulation 4
Employee records — content
For the purposes of section 95(1) of the Act, an employer must make employee records relating to an employee for every matter specified in the First Schedule, and every employee record relating to an employee of an employer must be about the employee’s period of employment with the employer, starting from —
(a)
1 April 2016; or
(b)
the first day of the employee’s employment with the employer if that is after 1 April 2016.
Regulation 5
Employee records — retention period
For the purposes of section 95(1) of the Act, the record retention period for an employee record relating to an employee of an employer is —
(a)
for an employee record relating to a matter in item 1, 2 or 3 of the First Schedule, during the period of employment with the employer and, if employment with the employer ends, for one year after the last day of employment with the employer; and
(b)
for each entry made to an employee record relating to a matter described in any other item of the First Schedule, a period of 2 years after the entry is made and, if employment with the employer ends, for one year after the last day of employment with the employer.
Regulation 6
Key employment terms
Subregulation 1
For the purposes of section 95A(1)(b) of the Act, the prescribed minimum period of service is a continuous period of 14 days.
Subregulation 2
For the purposes of section 95A(7) of the Act, every employment term specified in the Second Schedule is a key employment term.
Regulation 7
Pay slip — time of giving
Subregulation 1
For the purposes of section 96(1)(a) of the Act and subject to paragraph (2), an employer must give to an employee a pay slip in accordance with the following:
(a)
if the pay slip is a single pay slip relating to one salary period —
(i)
on the day the salary is paid to the employee (called in this regulation the salary payment date); or
(ii)
if it is not possible to give the pay slip on the salary payment date, not later than 3 days (excluding any Saturday, Sunday or public holiday) after the salary payment date;
(b)
if the pay slip is a consolidated pay slip relating to 2 or more salary periods, at least once a month —
(i)
on any salary payment date in that month; or
(ii)
if it is not possible to give the pay slip on a salary payment date in that month, not later than 3 days (excluding any Saturday, Sunday or public holiday) after that salary payment date.
Subregulation 2
Where an employee’s employment with an employer ends, a pay slip, relating to all salary periods for which a pay slip was earlier not given, must be given —
(a)
on the salary payment date relating to the last salary period preceding the end of employment; or
(b)
on the employee’s last day of employment with the employer.
Subregulation 3
An employer must give to the employee a pay slip for every sum paid by the employer under section 22 or 23 of the Act —
(a)
on the day the sum is paid; or
(b)
on the employee’s last day of employment with the employer.
Subregulation 4
To avoid doubt, a sum is paid by the employer even where the employee is not in receipt of such sum due to a set‑off or deduction by the employer.
Regulation 8
Pay slip — form
For the purposes of section 96(2) of the Act, an employer must give to every employee of the employer a pay slip in the form of —
(a)
if the employee’s salary period is one month, a single pay slip for that salary period; or
(b)
if the employee’s salary period is less than one month —
(i)
a consolidated pay slip for all the preceding salary periods for which a pay slip was not given; or
(ii)
a separate single pay slip for each salary period.
Regulation 9
Pay slip — content
For the purposes of section 96(2) of the Act, a pay slip must contain the information specified in the Third Schedule.
Regulation 10
Record of public holidays, etc.
During each year, every employer must maintain and conspicuously display at each place at which the employer’s employees are employed to work a record specifying —
(a)
all of the public holidays for that year; and
(b)
any day in that year which the employer and all of the employer’s employees working at that place have agreed may be substituted for any public holiday in that year.
Regulation 11
Revocation
The Employment (Register of Employees) Regulations (Rg 6) are revoked.
Regulation 12
Savings and transitional provision
Despite regulation 11, an employer must continue to keep until 31 March 2018, any register required before 1 April 2016 to be kept by section 95 of the Act repealed by the Employment (Amendment) Act 2015 (Act 27 of 2015).
Common questions
- What is Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016?
- Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 is Singapore Subsidiary Legislation, cited as Subsidiary Legislation EmA-S148-2016 1968, currently marked in force and first recorded in 1968.
- Is Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 still in force?
- Yes — Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 is currently in force.
- When did Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 take effect?
- Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 was first recorded in 1968.
- How many regulations does Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 have?
- Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 contains 12 regulations.
- Where can I read the official version of Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016?
- The official text of Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 is published at sso.agc.gov.sg.