Singapore legislation
Regulation 10
of Building Maintenance (Strata Management) Regulations 2005
Regulation 10
Information on general meetings, etc.
Subregulation 1
The council of a management corporation shall, within 30 days after its annual general meeting, serve on the Commissioner a written statement signed by a member of the council containing the following information:
the date and agenda of the last annual general meeting of the management corporation;
the names and addresses of the persons appointed or elected to the council at that last general meeting;
the amount of the regular periodic contributions levied in respect of each lot by the management corporation under section 39(4) of the Act;
the rate of interest determined by the management corporation under section 40(6)(b) of the Act in respect of any unpaid contribution;
the name and address of the auditor appointed by the management corporation in accordance with section 45(3)(a) of the Act; and
the name and address of any managing agent appointed under section 66(1) of the Act at the last general meeting.
Subregulation 2
The executive committee of a subsidiary management corporation shall, within 30 days after its annual general meeting, serve on the Commissioner a written statement signed by a member of the executive committee containing the following information:
the date and agenda of the last annual general meeting of the subsidiary management corporation;
the names and addresses of the persons appointed or elected to the executive committee at that last general meeting;
the amount of the regular periodic contributions levied in respect of each lot by the subsidiary management corporation under section 39(4) (as applied with necessary modifications by section 79(3)) and section 79(4) of the Act;
the rate of interest determined by the subsidiary management corporation under section 40(6)(b) (as applied with necessary modifications to subsidiary management corporations by section 79(3)) of the Act in respect of any unpaid contribution;
the name and address of the auditor appointed by the subsidiary management corporation in accordance with section 45(3)(a) (as applied with necessary modifications to subsidiary management corporations by section 79(3)) of the Act; and
the name and address of any managing agent appointed by the subsidiary management corporation under section 66(1) (as applied with necessary modifications to subsidiary management corporations by section 79(3)) of the Act at that last general meeting.
Subregulation 3
Where an auditor is appointed by the council of a management corporation under section 45(3)(b) of the Act, the council shall submit to the Commissioner the name and address of the auditor within 14 days of the auditor’s appointment.
Subregulation 4
Where an auditor is appointed by the executive committee of a subsidiary management corporation under section 45(3)(b) (as applied with necessary modifications to subsidiary management corporations by section 79(3)) of the Act, the executive committee shall submit to the Commissioner the name and address of the auditor within 14 days of the auditor’s appointment.
Subregulation 5
Where any written statement which is required under paragraph (1) or (2) or any submission which is required under paragraph (3) or (4) to be served on the Commissioner is not so served by the council of a management corporation or the executive committee of a subsidiary management corporation, as the case may be, within the time limited under the applicable paragraph, then all the members of the council or executive committee, as the case may be, in question shall each be guilty of an offence and shall each be liable on conviction to a fine not exceeding $3,000.
Subregulation 6
If any written statement under paragraph (1) or (2) or any submission under paragraph (3) or (4) is served on the Commissioner by the council of a management corporation or the executive committee of a subsidiary management corporation but the written statement or submission does not comply with the requirements of paragraph (1), (2), (3) or (4) as regards the information to be contained in the written statement or submission, all the members of the council or executive committee, as the case may be, in question shall each be guilty of an offence and shall each be liable on conviction to a fine not exceeding $3,000.
Subregulation 7
Where any person is charged with an offence under paragraph (5) or (6), it shall be a defence to prove that he took all reasonable steps, and exercised all due diligence to ensure that any requirements as regards preparation or serving of a written statement under paragraph (1) or (2) or any submission under paragraph (3) or (4), or as regards the information to be given in any such written statement or submission, as the case may be, have been complied with in relation to the written statement or submission.