Singapore legislation

Regulation 38

of Early Childhood Development Centres Regulations 2018

Regulation 38

Records to be kept and retention period

Subregulation 1

For the purposes of section 35(1)(a) of the Act, the records are as follows:

(a)

the records mentioned in regulation 27(3)(a) and (7)(c);

(b)

the record mentioned in regulation 29(2) in relation to every child enrolled in the centre (if any);

(c)

the class register mentioned in regulation 34(1)(a);

(d)

the information mentioned in regulation 34(2)(a), (b), (c) and (d) for every child enrolled in the centre;

(e)

the information mentioned in regulation 34(2)(e) to (p) for every child enrolled in the centre;

(f)

where Government subsidy is implemented for any child enrolled in the centre, the forms used for such implementation;

(g)

bank statements and other financial records of the centre that evidence the receipt by the centre of payments made for each child;

(h)

the records mentioned in regulation 35(1) in relation to every member of the licensee’s staff;

(i)

the records mentioned in regulation 36(1) in relation to every education service provider who is engaged to provide educational services to the children enrolled at the centre;

(j)

past daily programme schedules that the licensee no longer complies with;

(k)

past written menus that the licensee no longer follows;

(l)

records of official visits of inspection mentioned in regulation 37;

(m)

records of all other visits to the centre or any child attending at the centre in any year, other than the official visits mentioned in sub‑paragraph (l);

(n)

records of evacuation drills that are conducted under regulation 60(c) during the term of the licensee’s licence.

Subregulation 2

For the purposes of section 35(1)(a) of the Act, the prescribed period for the records mentioned in paragraph (1) is —

(a)

in the case of paragraph (1)(a), (b) and (e), at least one year after the date on which the child is withdrawn from the centre;

(b)

in the case of paragraph (1)(c), at least 3 years after the class graduates;

(c)

in the case of paragraph (1)(d) and (f), at least 3 years after the date on which the child is withdrawn from the centre;

(d)

in the case of paragraph (1)(g), at least 3 years after the last entry is made to the bank statements or financial records, as the case may be;

(e)

in the case of paragraph (1)(h), at least one year after the date on which the member of the licensee’s staff ceases to perform any duty at the centre;

(f)

in the case of paragraph (1)(i), at least one year after the education service provider ceases to provide any educational services at the centre;

(g)

in the case of paragraph (1)(j), at least one year after the date on which the licensee ceases to comply with the past daily programme schedule;

(h)

in the case of paragraph (1)(k), at least one year after the date on which the licensee ceases to follow the past written menu;

(i)

in the case of paragraph (1)(l), the longer of the following periods:

(i)

one year after the date of the official visit of inspection;

(ii)

the period between the date of the official visit of inspection and the date on which the licensee’s licence expires (both dates inclusive);

(j)

in the case of paragraph (1)(m), until 31 December of the year immediately following the year to which the records mentioned in paragraph (1)(m) relates; and

(k)

in the case of paragraph (1)(n) —

(i)

in the case where the licensee renews the licence, one year after the date on which the licence is renewed; or

(ii)

in any other case, the last date on which the licensee may make an application to renew the licence.

Read in full context — Early Childhood Development Centres Regulations 2018 →