Singapore legislation

Regulation 21

of Private Education Regulations 2009

Regulation 21

Record-keeping duties of managers

Amended byS 566/2016 wef 03/10/2016S 820/2021 wef 01/12/2021S 566/2016 wef 03/10/2016S 820/2021 wef 01/12/2021S 976/2022 wef 31/12/2021S 820/2021 wef 01/12/2021S 976/2022 wef 31/12/2021

Subregulation 1

Amended byS 566/2016 wef 03/10/2016S 820/2021 wef 01/12/2021S 566/2016 wef 03/10/2016S 820/2021 wef 01/12/2021S 976/2022 wef 31/12/2021S 820/2021 wef 01/12/2021S 976/2022 wef 31/12/2021

For the purposes of section 14(1)(a) and (f) of the Act, a manager of a registered private education institution shall ensure the keeping of proper records on the following:

(a)

the administration of the courses offered or provided by the registered private education institution, including records on —

(i)

all the courses offered or provided;

(ii)

the duration of the courses, and whether offered or provided on a full-time or part-time basis;

(iii)

the commencement dates and end dates of the courses;

(iv)

the timetable for every cohort of students to be taught the courses;

(v)

the course money collection schedule for the courses; and

(vi)

the learning outcomes and syllabus of the courses;

(b)

the teachers deployed by the registered private education institution, including, in respect of each teacher —

(i)

his name;

(ii)

his NRIC or passport number;

(iii)

his nationality;

(iv)

the courses, the modules or subjects thereof, and the classes he is deployed to teach;

(v)

the period of his deployment to teach at the private education institution, and whether on a full-time or part-time basis;

(vi)

the academic certificates or transcripts, and past employment records, relevant to his qualifications and experience and other criteria prescribed in regulation 26; and

(vii)

any letter issued by the developer or proprietor of the course he is deployed to teach permitting him to teach the course;

(c)

the students enrolled in the registered private education institution, including, in respect of each student —

(i)

his name;

(ii)

his NRIC or foreign identification number (as applicable);

(iii)

his nationality;

(iv)

a copy of the agreement or contract with the private education institution;

(v)

his assignment and examination scripts (if not returned to him by the private education institution) and his results for all courses, and modules and subjects thereof, he is enrolled in;

(vi)

his attendance at the private education institution; and

(vii)

his course money payment schedule and a copy of each receipt issued to the student for each payment of the course money;

(d)

the managers of the registered private education institution, including, in respect of each manager —

(i)

his name;

(ii)

his NRIC or passport number;

(iii)

his nationality; and

(iv)

his substantial shareholdings (within the meaning of the Companies Act 1967) in other companies, and his involvement in any other business whether in Singapore or elsewhere;

(e)

the Academic Board and the Examination Board of the registered private education institution, including —

(i)

the name, NRIC or passport number, nationality, and term of appointment of each member;

(ii)

the résumé of each member and a copy of his academic certificates or transcripts;

(iii)

the policies and procedures developed by the Academic Board and the Examination Board; and

(iv)

the minutes of the meetings of the Academic Board and the Examination Board; and

(f)

all advertisements issued or published, or caused to be issued or published, by the registered private education institution.

Subregulation 2

A manager of a registered private education institution shall keep the records specified in paragraph (1) for at least 5 years.

Read in full context — Private Education Regulations 2009 →